Exhibitor Agreement for Treasure Coast Tattoo & Art Expo 2024 By tattoo shop owner/manager/exhibitor/representative/artist/vendor/any participant at the expo ("Exhibitor") submitting or paying a deposit and/or full amount of invoice to participate at the Treasure Coast Tattoo and Art Expo ("TCTAE"), Exhibitor is providing an electronic acknowledgement/signature that Exhibitor has read, agrees to and accepts the following terms and conditions, rules/regulations/requirements/policies and to hold harmless, all as set forth below: - Exhibitor fees are to be paid in advance of the event. - Tattoo or Vendor Exhibitor fee is $750 (USD) per 10'D X 10'W booth. Exhibitor fee is $850 (USD) per 10'D X 10'W corner booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Artist (non tattoo) Exhibitor fee is $700 (USD) per 10'D X 10'W booth. Artist Exhibitor fee is $800 (USD) per 10'D X 10'W corner booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Oddities fee (Saturday only) is $125 (USD) per 10'D X 10'W space. Oddities fee is $175 (USD) per 10'D X 10'W corner space. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - KickSquad Fest fee (Sunday only) is $125 (USD) per 5'D X 10 W space. KickSquad Fest fee is $175 (USD) per 10'D X 10'W corner space. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Exhibitor agrees a minimum 50% deposit is required to hold each booth, with the balance being due no later than March 1, 2024. Alternatively, Exhibitor does have the ability to pay in full at any time. Should these deposit/payment and/or balance requirements not be met, TCTAE may choose to terminate the contract with Exhibitor, and release the booth(s) to others. Space for KickSquad and Oddities must be paid in full at time of sale. Deposits will not be refunded. Once payment in full is submitted, all sales are final. No refunds will be issued. EACH 10’D X 10’W EXHIBITOR BOOTH FOR TATTOO ARTISTS THREE (3) Exhibitor badges/lanyards. Three (3) client wristbands, intended for people getting tattooed by artists at the expo Up to four (4) additional weekend passes PER BOOTH may be purchased at check in for $30 each. After four (4) weekend wristbands are purchased, the full weekend price of $50 each will be charged. This discounted price is ONLY available at check-in/set-up. Two (2) tables Two (2) chairs; One (1) standard waste basket Bio waste basket Sharps container(s) - serviced by TCTAE Pipe and drape 10' x 10' booth (modification of booth size is not permitted); Electricity, however, Exhibitor agrees to supply your own extension cords and power strips Access to an artist lounge/break room Priority admittance to any entertainment or seminars being offered "Welcome party" invite for artists hosted Thursday night, June 20th Exhibitors will have an image of you and/or your work and a contact link posted on the expo website once your application is completed/paid in full. We will also post on our social media accounts. (Please follow email directions once confirmed on how to email TCTAE photos) EACH 10’D X 10’W EXHIBITOR BOOTH FOR OTHER artists, oddities, vendors, etc… (all NON-TATTOO ARTISTS/TATTOO RELATED attending 3-day event) INCLUDES: 3 weekend passes/artist lanyards per booth Access to an artist lounge/break room Priority admittance to any entertainment or seminars being offered "Welcome party" invite for artists hosted Thursday night, June 20th Additional weekend passes will be available for purchase (limit 4) for $30 during artist/vendor check-in and set-up pipe & drape Exhibitors will have an image of you and/or your work and a contact link posted on the expo website once your application is completed/paid in full. We will also post on our social media accounts. (Please follow email directions once confirmed on how to email TCTAE photos) Please let TCTAE know if any of the following are needed: chairs table electricity above items may inquire additional cost EACH 10’D X 10’W EXHIBITOR SPACE FOR ODDITES AND ARTS MARKET (SATURDAY ONLY) a 10 x 10 space; all vendors/artists must provide their own set up 2; 1-day passes Additional day passes will be available for purchase (limit 4) for $20 during check-in and set-up. Set up & Hours Saturday 6/22/2024 7am-11am: set up for vendors/artists; set up must be complete by 11am 11am: open to public; hard close at 8pm EACH 5’D X 10’W EXHIBITOR SPACE FOR KickSquad Fest (SUNDAY ONLY) a 5 x 10 space 1 – 8x30 table, 2 chairs 2; 1-day passes Additional day passes will be available for purchase (limit 4) for $20 during check-in and set-up. Set up & Hours Saturday 6/22/2024 7am-11am: set up for vendors/artists; set up must be complete by 11am 12pm: open to public; hard close at 6pm ALL OTHER CHECK INS: CHECK-IN: Friday 6/21: 1pm-10pm: event open to public For tattoo artists, tattoo vendors/supply companies Exhibitor, or a representative from the Exhibitor's shop, agrees to check in on Thursday, June 20th from 3pm-8pm or Friday from 7am-11am to receive their credentials for entry into the event. ALL TATTOO ARTISTS BOOTHS MUST BE COMPLETELY SET UP BY 11AM FOR HEALTH INSPECTION. Thursday 6/20: 3pm-8pm: set up for all artists & vendors Friday 6/21: 7am-11am: set up for all tattoo artist **must be set up by 11am for health inspection** For OTHER artists, oddities, vendors, etc… Exhibitor, or a representative from the Exhibitor's shop, agrees to check in on Thursday, June 20th from 3pm-8pm or Friday from 7am-11am to receive their credentials for entry into the event. ALL TATTOO ARTISTS BOOTHS MUST BE COMPLETELY SET UP BY 11AM FOR HEALTH INSPECTION. Thursday 6/20:3pm-8pm: set up for all artists & vendors Friday 6/21: 7am-noon: set up for all artists & vendors (non tattoo) Saturday 6/22: 9am: open for all artists & vendors If oddities/artists need Saturday morning set up TCTAE will work with Exhibitor on a case by case basis. This option is only available to non-tattoo exhibitors. SET-UP: For tattoo artists, tattoo vendors/supply companies Set up will begin on Thursday, June 20th at approximately 3pm - 8pm, and on Friday morning, June 21st from 7:00am - 11:00am. Exhibitors agree to be fully set-up, with all licensing info displayed by 11:00am, Friday, June 21st, as that is when the Health Department will be on-site to begin event inspection. In addition, the Health Department has informed us they may be/will be on-site throughout the weekend ensuring compliance. TCTAE has no control over local/state inspectors so please be in compliance. TCTAE will be diligent in securing the event space nightly, however, TCTAE cannot be responsible for your merchandise, equipment, and personal items. When in doubt, and where possible, take it with you and reset the next day. Exact booth and table assignments will be set by TCTAE. You may request a preferred location, but it cannot be guaranteed. If a corner booth is paid for it is guaranteed. However, no booth is guaranteed until paid in full. For OTHER artists, oddities, vendors, etc… Set up will begin on Thursday, June 20th at approximately 3pm - 8pm, and on Friday morning, June 21st from 7:00am - 11:00am. Exhibitors agree to be fully set-up, If oddities/artists need Saturday morning set up TCTAE will work with Exhibitor on a case by case basis. Exhibitor in any case MUST be fully set up prior to opening time on Saturday at 11am. This option is only available to non-tattoo exhibitors. TCTAE will be diligent in securing the event space nightly, however, TCTAE cannot be responsible for your merchandise, equipment, and personal items. When in doubt, and where possible, take it with you and reset the next day. Exact booth and table assignments will be set by TCTAE. You may request a preferred location, but it cannot be guaranteed. If a corner booth is paid for it is guaranteed. However, no booth is guaranteed until paid in full. BREAK-DOWN/CLOSING: EXPO closes at 6pm. All of the public will be asked to leave at 6pm. Break-down will begin at 6pm on Sunday 23rd at exactly 6pm. Break-down will be from 6pm-12am (midnight) everyone must be out of the building by 12am. REQUIREMENTS: - Exhibitor agrees to have booth set up and open during all operating hours open to the public -If Exhibitor is adjacent to an unaffiliated Exhibitor, and either Exhibitor wishes to remove side rails - BOTH Exhibitors will need to approve this modification. If both Exhibitors do not agree, the side rails shall remain as originally set up. - Due to fire code requirements, Exhibitor agrees not to modify booth size - Exhibitor agrees not to tape, nail, staple, puncture, paint, draw, sticker, or affix any materials to convention center property, either inside or outside of the booth. Exhibitor agrees that any damages to convention center space by Exhibitor will cause Exhibitor to reimburse the convention center or Treasure Coast Tattoo and Art Expo for any/all damage repair/replacement/reconstruction. - Exhibitor agrees to operate under all City/County/State laws and guidelines. TCTAE does not have control over local or state governments. - If Exhibitor is sharing a booth, TCTAE reserves the right to approve ALL Exhibitors a minimum of 30 days prior to the show. -Exhibitor agrees to notify TCTAE of ANY changes are made to any attending Exhibitors/representatives for any booths. -Only tattooers that have been approved by TCTAE are allowed to tattoo at TCTAE - Exhibitors /Exhibitor badges must be worn at all times by all individuals working at the space/table. Badges may not be sold, loaned, or otherwise transferred to individuals who are not working for you. -Uniformed attendants, models and other employees must remain within the booths occupied by their employers. Any and all advertising distribution must be made from Exhibitors only from within his or her booth. -The use of devices for mechanical reproduction of sound or music is permitted, but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are specifically prohibited from employing any carnival type attraction, animal or human, or from operating such noise-creating devices as bells, horns or megaphones. TCTAE reserves the right to determine sound interference with others and Exhibitor shall comply with any request by TCTAE to discontinue any such sound or music. - Exhibitor agrees that all payments received by Exhibitors are non-refundable. However, if an emergency arises, Exhibitor agrees to notify TCTAE immediately. If TCTAE is able to resell the space, we will provide a refund. -Smoking of any kind is NOT permitted indoors (within the facility) at any time. -NO firearms or weapons of any kind are not permitted anywhere on the premises, except by authorized law enforcement. - Due to sponsorships and exclusives, Exhibitor agrees that NO TATTOO SUPPLIES, TATTOO EQUIPMENT, TATTOO MACHINES or COLOR PIGMENT is to be displayed for sale to the public without prior notification and agreement between TCTAE and Exhibitor. - Exhibitor agrees not to tattoo or pierce any person under the age of 18. - For EACH tattoo and/or piercing, Exhibitor agrees it is the responsibility of the Exhibitor to have the client fill out the provided digital or paper release form with a copy of a valid picture I.D. attached. This is a State of Florida Health Department requirement, and any Exhibitor failing to obtain and produce this paperwork will be asked to leave. - Exhibitor agrees that all piercing Exhibitors will need to be PRE-APPROVED (well in advance) by TCTAE . Exhibitors should not assume they are licensed to pierce at the TCTAE without written approval by the expo coordinator. - Exhibitor agrees to keep their booth space(s) clean, set-up and staffed during ALL show hours (Friday 1pm - 10pm, Saturday 11am - 10pm, and Sunday 11am - 6pm). - At the end of each night, Exhibitor agrees to properly bag contaminated waste for removal. - At the conclusion of the event, Exhibitor agrees to ensure booth space is left the way it was found. Free of trash, debris, personal items, and especially any tattooing product or materials. Failing to do so places Exhibitors responsible for any fees that may be charged by the venue for the clean-up. - The Exhibitor agrees to hold harmless Treasure Coast Tattoo and Art Expo (TCTAE ), and/or any and all TCTAE sponsors, as well as hold harmless Access Art Inc, Treasure Coast Tattoo Co, Twisted Love Collective, West Palm Beach Convention Center, Hilton, the City of West Palm Beach, Palm Beach County, FL, and all of the above listed employees/volunteers and vendors from any and all types of liability, accidents, fire, theft, or any loss. If damage to the convention center should occur, Exhibitor will be held responsible for the full amount of replacement/repair/reconstruction expenses. Exhibitor agrees to protect and keep harmless Treasure Coast Tattoo and Art Expo(TCTAE ), Access Art Inc, Treasure Coast Tattoo Co, Twisted Love Collective, West Palm Beach Convention Center, Hilton, the City of West Palm Beach, Palm Beach County, FL, and all of the above listed employees/volunteers/sponsors/vendors from any and all claims for damages or suits which may arise from injury, loss, fire, damage, theft to property or person occurring before, during and after the event, or within the area occupied by the exhibitor. - Exhibitor agrees that non-compliance of any of the above can or may result in Exhibitor's removal from the event, either prior to or during the event. - Exhibitor agrees that removal of Exhibitors from the event, either prior to or during the event, is at the sole discretion of TCTAE , wherein all deposits and/or payments will be forfeited. Although we do not foresee it, current health codes could change regarding what is required to tattoo in the state of Florida. If this were to occur, we would immediately contact everyone, informing them of the changes and any new requirements. It is your responsibility to know how to conduct yourselves as professional tattoo artists, and perform in a safe, sterile manner. FLORIDA DEPARTMENT OF HEALTH REQUIREMENTS 1. If you are NOT licensed in the State of Florida, a State of Florida Guest Artist Registration MUST be completed. (Florida License fee of $35, or $60 to be licensed for one year, NOT included in your booth cost) 2. All artists must either be licensed or registered with the Florida Department of Health. If you have a Florida License please send a copy. 3. Florida Department of Health approved blood borne pathogens training is required for anyone not licensed within the state of Florida. Approved online training courses can be found here www.floridahealth.gov/environmental-health/tattooing/tattoo-educational-materials.html There is a fee to take the course, but it is a one-time test. (This fee is not included in your booth cost) WARRANTIES: TCTAE makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters. Exhibitor hereby recognizes that cancellations in appearance, or attendance, of guests, celebrities, talent, companies, groups, organizations, or associations is a common occurrence. Thus, TCTAE makes no representations or warranties, express or implied, regardless of announcement or promotion, of the attendance, or appearance of any guest, celebrity, talent, company, individual or group to attend, or appear, at TCTAE. Cancellation of the Event a cancellations in Which Artist Share of Event Losses. If Organizer cancels the Event due to circumstances beyond the reasonable control of Organizer, then Organizer shall refund to each Artist its Space rental payment previously paid, minus each Artist’s pro-rata share of all Event Costs and Expenses incurred, in full satisfaction of Organizer's liabilities to Artist. i. Pro-rata share shall be determined by the total number of booth spaces sold at the time of the event cancellation. Under this section, in the event of cancellation beyond the reasonable control of Organizer, and the Event Costs and Expenses incurred exceed the value of the total number of booth spaces sold, No Artist shall be liable for a loss in excess of their respective total number of booth spaces purchased. Right to Re-Organize Without Penalty. Organizer reserves the right to re-name, re-locate, change the hours of the Event, or change the dates on which Event is held, or any combination of changes. If Organizer changes the name of the Event, relocates the Event to another event facility within forty (40) Miles of the original location, or changes the hours of the event, or changes the date(s) for the Event to dates that are not more than thirty (30) days earlier or thirty (30) days later than the dates on which the Event was originally scheduled to be held, or any combination of changes thereof, no refund shall be due to any Artist. Right to Cancel Event. If Organizer elects to cancel the Event for reasons, which would not be covered by any reason other than previously described in this paragraph, Organizer shall refund to each Artist his entire exhibit space rental payment previously paid, in full satisfaction of any and all liabilities on the part of the Organizer to Artist. Directory Listing, Marketing, and Promotional Materials a. Artist expressly grants to Organizer a fully paid, perpetual non-exclusive license to use, display, and reproduce the name, trade names, product names, and logos of Artist and images of Artist products in a Directory Listings, and promotional announcements, in any media including both those media existing, and those not yet invented, for the sole purpose of promoting a past or future Event. b. Artist expressly agrees that during the installation, open to consumer hours, and dismantling hours of the event, Organizer may photograph Artist 's space, exhibit, products, and all personnel, and use such photographs for any Organizer promotional purpose in any media including both those media existing, and those not yet invented, for the sole purpose of promoting a past or future Event. Adult Material, Nudity, & Obscene Material Exhibitor must give express notice prior to the signing of this Agreement as to whether they intend to offer adult, nudity, or obscene material, by emailing amckenzie@accessartfl.org. Artist agrees that no adult material will be visible to, sold to, or handled by any persons under the age of 18. All adult, nudity, or obscene material must be either behind the table(s), or if displayed on a table or display rack, bagged and covered so that minors may not open it. Exhibitors agree and understand the Florida civil and criminal Statutes and all federal, state, and local ordinances regarding display, transport, and sale of such materials, and I am solely responsible for compliance with the laws and regulations thereunder. The agreement to terms and conditions provided during the online application process is also binding to the rules in this document, and all exhibitors were provided with this document prior to purchase of space and made aware they were agreeing to these terms with the deposit to hold their booth or full purchase of their booth or table.